GFI FaxMaker can send out personalized fax broadcasts using the Mail Merge feature of Microsoft Word. Using this mail merge feature, you can use any ODBC compatible database (for example, Microsoft Access) to create a personalized fax broadcast.
This article describes the process of sending a fax broadcast using Microsoft Office Mail Merge.
Note: The procedure described below will only work on Microsoft Office 2000 installed in Corporate Workgroup (CW) mode.
Write your fax merge letter in Microsoft Word.
Activate the mail merge feature from the Tools menu.
Follow the steps to create a mail merge, just as if you were to create a normal mail merge.
After you have set up the mail merge, select Merge to display the Merge options.
Click Setup and select the Business Fax field as the Data field that contains the fax address.
If you have used an ODBC compatible database, select the field which contains the fax number. In this case, the data source (the list of recipients) that you are going to use must contain a field for each record with the fax number formatted as a one-off email address as follows: [FAX:123456]. There is no need to display this field in the word document, but it must be present in the data source, so you can instruct Microsoft Word to merge into this field.
Click OK and perform the Mail merge.
If you select Send document as an attachment, be sure that you have set up Office document conversion on the server correctly.
- It is highly recommended that NetPrintQueue2Fax is used for mail merge and sending of fax broadcasts.
- This article only applies to Microsoft Word 2000 installed in corporate workgroup mode and older versions of Microsoft Office. For new versions of Microsoft Office, please refer to sending a fax broadcast using Microsoft Word 2003.