Overview
GFI FaxMaker can send personalized fax broadcasts using the mail merge feature of Microsoft Word. By using this mail merge feature, you can use any ODBC compatible database (for example, Microsoft Access) or Outlook contacts to create a personalized fax broadcast.
This article describes the process of sending a fax broadcast using Microsoft Word 2003.
Process
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Open Microsoft Word 2003.
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Navigate to Tools > Letters and Mailings > Mail Merge.
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In the Mail Merge task pane, select E-mail messages.
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At the bottom of the task pane, click Next: Starting document.
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Select:
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Use the current document: If the document you want to send is open and ready to send.
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Start from a template: If you want to use one of Microsoft Word's mail merge templates.
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Start from existing document: If you already have a document you want to send, but the document is not open as yet.
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Click Next: Select recipients
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Select:
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Use an existing list: If you have an existing contacts database.
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Select from Outlook Contacts: If you want to send the faxes to users located in your Outlook Contacts folder.
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Type a new list: If you do not have an existing list of recipients.
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Click Next: Write your letter or Next: Prepare your fax.
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If you need to write or edit the message to be sent, do so and ensure that you have included the fax field as a merge field.
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Click Next: Preview your letters or Next: Preview your fax.
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Go through the recipients, and when done, click Next: Complete the merge.
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Click Print and select which records you want to print.
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Click OK.
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Select the NetPrintQueue2Fax printer and click OK.
Note: Using this option, you have to make sure that the NetPrintQueue2Fax printer is enabled and set up correctly. Since the merge fields can be customized, the NetPrintQueue2Fax fields must match the field names configured under the NetPrintQueue2Fax configuration panel.
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